LEGAL / PRIVACY POLICY

PRIVACY, RIGHTS & FOOTBALL DATA

Clear purpose. Controlled access.
Protected personal data.

Understand how OTSI handles identity, contact, football, enquiry and portal information across representation, scouting, recruitment, transfers, welfare, compliance and communication.

Read the policy Make a privacy request
  • Real records only
  • Purpose-specific use
  • Protected private data
Person / OrganisationRelationship established
Information collectedVerified source, no samples
Defined purposeOnly relevant information
Access controlPermission & minimum access
Retention / reviewAccording to purpose
Rights routeYour controls & requests

Policy quick navigation

  1. 1Scope & who this covers
  2. 2Information collected
  3. 3How information is collected
  4. 4Why information is used
  5. 5Access & sharing controls
  6. 6Retention & protection
  7. 7Public vs protected
  8. 8Consent
  9. 9Your privacy controls
  10. 10Minors & welfare data
  11. 11Portal and enquiry data
  12. 12Contact / request route

Plain-language summary

This overview explains how OTSI collects, uses, protects and shares personal and football-related information for defined purposes.

It does not replace the full policy text. For a full copy or specific questions, contact OTSI using the routes below.

Protection by design

At a glance

Information Identity, contact and football records across player, club, scout, employee, enquiry and portal contexts. Collected for defined purposes only.
Uses Representation, scouting, recruitment, transfers, welfare, compliance and communication. Only relevant information for the defined purpose.
Protection Private and contractual information remains restricted with minimum necessary access. Public website is not a private-data channel.
Controls Access, correction, objection, withdrawal and deletion routes where applicable. You stay in control of your information.

Principle: Public corporate information is not the same as personal or contractual information. OTSI separates public facts and opportunities from protected private data by design.

1 SCOPE & WHO THIS COVERS

This policy describes how personal and football-related information is handled for the audiences below. Information depends on the relationship and purpose.

Players and guardians

Information depends on the relationship and purpose.

Clubs and academies

Information depends on the relationship and purpose.

Scouts / intermediaries

Information depends on the relationship and purpose.

Employees / authorised users

Information depends on the relationship and purpose.

Website enquirers

Information depends on the relationship and purpose.

Portal users

Information depends on the relationship and purpose.

2INFORMATION WE MAY HANDLE

We handle the following data classes only for defined purposes and the audiences above.

Learn more in the data map
Data classWhat it includes (examples by category)Visibility by defaultAccess control
Identity recordsIdentity / profile / role / authority informationProtectedAccording to purpose
Contact recordsEmail, phone, communication detailsNot publicAccording to purpose
Football recordsCareer, club, sporting, registration/eligibility and case-related information where supplied and applicableAudience-specificAccording to purpose
Contractual / commercial recordsMandates, contracts, negotiation / transfer files,RestrictedMinimum necessary
Welfare / sensitive recordsHealth, welfare, safeguarding or minor-related information where relevantEnhanced restrictedMinimum necessary
Enquiry / portal recordsSubmissions, account / role, messages, uploaded documents and access-related informationSecure routePermission aware

3 HOW INFORMATION ENTERS OTSI

We handle information only from the sources below and review it as a verified record. No sample records are published. Database sections may be live or empty.

Direct form / enquiry
Player / guardian / authorised representative
Club / scout / partner / agency relationship
Portal submission / account activity
Supplied documents and evidence
Approved public website content
Verified record / review

4 WHY INFORMATION IS USEDWe use information for the purposes below. Only relevant information for the defined purpose is used.

Representation

Manage player representation services and engagement.

Only relevant information for the defined purpose.

Scouting

Identify, evaluate and monitor talent opportunities.

Only relevant information for the defined purpose.

Recruitment

Support recruitment processes with clubs and partners.

Only relevant information for the defined purpose.

Transfers

Manage transfer processes and related activities.

Only relevant information for the defined purpose.

Welfare

Support player welfare, safeguarding and wellbeing.

Only relevant information for the defined purpose.

Compliance

Meet compliance requirements and applicable duties.

Only relevant information for the defined purpose.

Communication

Communicate with players, clubs and authorised parties.

Only relevant information for the defined purpose.

Purpose change gate: If information is to be used for a new or materially different purpose, appropriate review, notice and consent (where applicable) will be required.

5 ACCESS & SHARING CONTROLS

We collect information only from relationship, purpose and permissions.

Identity Who the person or organisation is.
Authority Their role and legitimate basis.
Purpose Why the information is needed.
Minimum necessary Only what is required to deliver the purpose.

Who may access (according to purpose and authority)

Authorised OTSI role
Player / guardian / authorised representative
Authorised club / scout recipient
Authorised partner / service role where appropriate

Public website is not a private-data sharing channel.

6 RETENTION & PROTECTION

We retain and protect information according to purpose and applicable requirements.

Collected
Active purpose
Restricted storage / access
Review
Retention
Retain, archive or removeaccording to purpose

Protected examples (not publicly shown)

Personal addressesSignaturesPayment referencesAgreement annex dataContracts / mandatesHealth / welfareIdentity documentsGuardian / minor info

Specific retention periods depend on record type, purpose and applicable requirements. Contact OTSI for the relevant details.

7 PUBLIC VS PROTECTED

Information is either approved for public display or kept private by design.

Public only when approved

  • Corporate facts and services
  • Published opportunities
  • Approved public player / club summaries
  • Consented public media (photos / videos) with explicit consent
  • General educational content

Protected (never public)

  • Personal addresses and contacts
  • Signatures and payment references
  • Agreement annex and contracts
  • Private case files and internal notes
  • Health / welfare and safeguarding data
  • Identity documents and credentials
  • Guardian / minor information

Never assume public. If in doubt, treat it as protected.

8 CONSENT & PLAYER DATA

For player-specific information, consent is explicit and granular where used.

Player / guardian informationIdentity, contact and representation details. Granular consent where used.
Football history & eligibilityCareer, club, registration and eligibility information. Granular consent where used.
Photo / video useMedia use in public profiles, portfolios and promotions. Granular consent where used.
Health / welfare controlsHealth, welfare and safeguarding information. Granular consent where used.
Open Player Data Consent

9 YOUR PRIVACY & EMPTY STATES

Verified screens

Information comes from verified sources.

Real records only

Their role or authority are not fabricated.

Public fields separately approved

Public content shown only as appropriate.

Live or empty database states

Sections may be live or empty as appropriate.

11 YOUR PRIVACY PAGEQuick view of how data classes align with purposes, audiences, visibility and controls.

Data class RepresentationScoutingRecruitmentTransfersWelfareComplianceCommunication Audience Control
Identity records Case-specificCase-specificCase-specificCase-specificCase-specificCase-specificCase-specific All Protected
Contact records Case-specificCase-specificCase-specificCase-specificCase-specificCase-specificCase-specific All Not public
Football records Case-specificCase-specificCase-specificCase-specificCase-specificCase-specificCase-specific Players, Clubs, Scouts Audience-specific
Contractual / commercial records Case-specificCase-specificCase-specificCase-specificCase-specificCase-specificCase-specific Players, Clubs, Partners Restricted
Welfare / sensitive records Case-specificCase-specificCase-specificCase-specificCase-specificCase-specificCase-specific Players (incl. minors) Enhanced restricted
Enquiry / portal records Case-specificCase-specificCase-specificCase-specificCase-specificCase-specificCase-specific Enquirers, Portal users Secure route
Case-specific: only used where relevant and necessary
Permission-aware: access follows role and purpose
Minimum necessary: least access required to deliver purpose

12 DATA QUALITY & EMPTY STATES

We display honest empty states instead of fabricated examples.

Guardian / authority verification

Child request only

Granular choices

Restricted access

Ongoing review

Health, welfare, safeguarding and minor-related information needs enhanced safeguards and is not displayed publicly.

13 CONTACT / PRIVACY REQUEST ROUTES

Use the route that best matches your request.

Make a privacy requestSubmit a privacy request using the form.
Review Player Data ConsentOpen and review the consent choices.
Correct Player Passport / PortfolioRequest correction of your public profile.
Report incorrect public informationReport incorrect information on our public pages.
Ask a general privacy questionSend a general privacy question to OTSI.

14 PRIVACY QUESTIONS

We collect identity, contact, football, contractual, welfare and enquiry / portal information only for defined purposes.

To deliver representation, scouting, recruitment, transfers, welfare, compliance and communication services.

Only corporate facts, opportunities and approved public summaries or media with explicit consent.

Use the correction request route. Identity and authority verification and applicable conditions may be required.

Use the withdraw consent route. We will stop using information for consented purposes as applicable.

Deletion is available where applicable and allowed by the relationship and applicable requirements.

Enhanced safeguards apply. It is restricted, not displayed publicly and reviewed on an ongoing basis.

No. Portal records are private and visible only within authorised workspaces according to permission.

Know how your information is used—
and choose the right privacy route.

Transparent purpose. Controlled access. Protected personal data.

Make a privacy request Review Player Data Consent